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Privacy Policy 

PRIVACY POLICY

Incorporation.AI (Musyfy Inc.) / Incorp.AI

Effective Date: Jan 1, 2026

Last Updated: Dec 31, 2026

1. DEFINITIONS

For the purposes of this Privacy Policy:

  • “Company”, “we”, “us”, or “our” refers to Musyfy Inc., operating as Incorp.AI / Incorporation.AI.

  • “Personal Information” means any information about an identifiable individual, as defined under applicable privacy laws, including PIPEDA and Quebec Law 25.

  • “Client Data” means any data (including Personal Information) provided by or on behalf of clients in connection with the Services.

  • “Services” means all products, platforms, applications, and services provided by the Company, including but not limited to Avtar.AI, Senses.AI, 360Business.AI, and Quadcopter.AI.

  • “User” means any individual who accesses or uses the Services.

“Processing” means any operation performed on data, including collection, use, storage, disclosure, or deletion.

2. APPLICATION AND SCOPE

  1. This Privacy Policy applies to the Processing of Personal Information by the Company in connection with:

  2. Access to and use of the Services;

  3. Website interactions (including www.incorporation.ai);

  4. Communications with clients, partners, and users. This Policy does not apply to third-party services that may be accessed through integrations.

3. ROLE OF THE COMPANY

 3.1 As Data Controller

The Company acts as a data controller (or equivalent under applicable law) with respect to:

• Personal Information collected directly from Users (e.g., website visitors, account holders);

• Administrative, billing, and marketing data.

 

3.2 As Data Processor

The Company acts as a data processor/service provider with respect to:

• Client Data processed on behalf of enterprise clients;

• Data processed within AI models, workflows, or analytics systems configured by clients.

In such cases, the Company processes Personal Information only in accordance with client instructions and applicable data processing agreements.

4. INFORMATION WE COLLECT

4.1 Information Provided Directly

We collect Personal Information that Users voluntarily provide, including:

• Name, email address, telephone number;

• Employer, title, and business contact information;

• Account credentials;

• Communications and support inquiries.

 

4.2 Client Data Clients may upload or transmit:

• Structured and unstructured documents;

• Business, operational, financial, and technical data;

• Knowledge bases for AI processing (e.g., RAG systems).

 

4.3 Sensor and Device Data (Senses.AI)

Where applicable, we may process:

• Environmental and operational telemetry (e.g., vibration, temperature, humidity);

• Device identifiers and system-level data;

• Location data (where enabled by the client or user).

5. PURPOSES OF PROCESSING

We process Personal Information for the following purposes:

  • To provide, operate, and maintain the Services;

  • To perform contractual obligations with clients;

  • To enable AI-driven analysis, automation, and decision-support;

  • To improve system performance, security, and reliability;

  • To communicate with Users and provide support;

  • To comply with legal and regulatory obligations.

We will not use Personal Information for purposes that are inconsistent with those described herein without obtaining appropriate consent.

6. LEGAL BASIS FOR PROCESSING

Where required under applicable law, we rely on the following legal bases:

  • Consent (e.g., for marketing communications);

  • Performance of a contract (e.g., delivery of Services);

  • Legitimate interests (e.g., improving Services, ensuring security);

  • Compliance with legal obligations.

7. AI-SPECIFIC DATA GOVERNANCE

7.1 Data Ownership

All Client Data remains the property of the respective client. The Company does not claim ownership over Client Data.

 

7.2 Model Training Restrictions

  • Client Data is not used to train public or shared models without explicit, written consent.

  • Private deployments (e.g., RAG, fine-tuned models) are isolated to the client environment.

 

7.3 Data Segregation

We implement logical and/or physical segregation mechanisms to ensure separation of Client Data across tenants.

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7.4 Automated Decision-Making

Where AI systems are used:

• Outputs are provided as recommendations unless otherwise configured;

• Clients may implement human oversight controls.

8. DISCLOSURE OF INFORMATION

We do not sell Personal Information.

We may disclose Personal Information to:

8.1 Service Providers

Third-party vendors providing:

  • Cloud hosting (e.g., GCP, AWS, Azure);

  • AI processing services;

  • Security, analytics, and operational support.

Such providers are contractually bound to confidentiality and data protection obligations.

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8.2 Legal Authorities

Where required:

• By law, regulation, or legal process;

• To protect rights, property, or safety of the Company or others.

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8.3 Business Transactions

In connection with:

• Mergers, acquisitions, financing, or asset sales.

9. CROSS-BORDER DATA TRANSFERS

Personal Information may be transferred to and processed in jurisdictions outside Canada, including the United States.

Where such transfers occur, we implement appropriate safeguards, including:

  • Contractual protections;

  • Industry-standard security measures.

10. DATA RETENTION

We retain Personal Information only as long as necessary to:

  • Fulfill the purposes outlined in this Policy;

  • Comply with legal, accounting, or regulatory requirements.

Upon termination of Services:

  • Client Data will be returned or deleted in accordance with contractual terms.

11. SECURITY MEASURES

We implement appropriate technical and organizational safeguards, including:

Encryption in transit and at rest;

  • Access controls (RBAC);

  • Network and infrastructure security;

  • Monitoring, logging, and incident response procedures.

While we take reasonable measures, no system is completely secure.

12. INDIVIDUAL RIGHTS

Subject to applicable law, individuals may have the right to:

  • Access Personal Information;

  • Request correction of inaccurate information;

  • Request deletion or anonymization;

  • Withdraw consent (where applicable);

  • Request data portability;

  • Object to certain Processing activities.

Requests may be submitted to: sales@incorporation.ai

We will respond within legally required timeframes.

13. COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to:

  • Enable core functionality;

  • Analyze usage patterns;

  • Improve user experience.

Users may control cookies through browser settings.

14. CHILDREN’S PRIVACY

The Services are not intended for individuals under the age of 16.

We do not knowingly collect Personal Information from minors.

15. THIRD-PARTY SERVICES

The Services may include integrations with third-party systems. We are not responsible for the privacy practices of such third parties.

16. PRIVACY BY DESIGN AND GOVERNANCE

We adopt a Privacy by Design approach, including:

  • Data minimization;

  • Purpose limitation;

  • Security by default;

  • Governance controls aligned with industry standards.

17. CHANGES TO THIS POLICY

We reserve the right to update this Privacy Policy.

Changes will be posted with an updated effective date.

Continued use of the Services constitutes acceptance of such changes.

18. CONTACT INFORMATION

For questions or requests:

Incorporation.AI (Musyfy Inc.)

Email: Sales@incorporation.ai

Website: www.incorporation.ai

19. JURISDICTION

This Privacy Policy shall be governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein, unless otherwise required by applicable privacy legislation.

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